Personal Assistant in Wellington, New Zealand

Job Title: Personal Assistant
Location: Wellington, New Zealand (ONLY LOCAL CANDIDATES)
Working Hours: 40 hours per week, with flexibility required for occasional events and extended stays at the family’s home
Salary: NZ$68,000 per year
Start Date: ASAP
  
Overview
  
We are seeking an organised, reliable, and proactive Personal Assistant to provide personal and administrative support to a private family based in the Wellington area.
This is a varied role for someone who enjoys keeping things organised, managing day-to-day tasks, and helping ensure everything runs smoothly. The role combines remote administrative support with regular on-site responsibilities at the family’s home.
The successful candidate will ideally be based in Wellington and must be comfortable travelling to the family’s home approximately once or twice per week. Occasional stays at the house for up to a full week may be required when coordinating events, overseeing contractors, or assisting with other family requirements.
Professionalism, reliability, and respect for privacy are important. The ideal candidate will be organised, practical, and comfortable managing a variety of responsibilities, with the ability to work independently and ask for guidance when needed.
  
Key Responsibilities

• Administrative Support: Manage calendars, appointments, meetings, schedules, and general administrative tasks.
• Communication: Handle emails, phone calls, correspondence, and enquiries professionally and discreetly.
• Travel Coordination: Arrange travel, transport, accommodation, itineraries, and related logistics.
• Household and Property Coordination: Assist with the day-to-day running of the family’s home, coordinating maintenance, deliveries, suppliers, and service providers.
• Contractor Coordination: Liaise with contractors, arrange access, follow up on work, and help ensure tasks are completed efficiently.
• Event Coordination: Help organise private events, gatherings, meetings, and functions, including supplier coordination and on-site arrangements.
• Personal Assistance: Manage errands, bookings, purchases, and other personal tasks to support the family’s daily requirements.
• Document Management: Prepare reports, presentations, correspondence, and other documents as needed, maintaining organised records.
• Confidentiality: Respect the family’s privacy and handle personal information and private matters with care and discretion.

Candidate Requirements

• Previous experience as a Personal Assistant, Administrator, Office Coordinator, or in a similar support role.
• Experience supporting senior executives, private families, or managing household operations would be advantageous but is not essential.
• Good organisational skills, attention to detail, and time-management abilities.
• Good written and verbal communication skills.
• Ability to manage tasks independently, prioritise responsibilities, and handle changing priorities.
• A practical, proactive approach to problem-solving and day-to-day tasks.
• Professionalism, reliability, and respect for confidentiality.
• Flexibility and willingness to travel regularly between Wellington and the Wairarapa.
• Availability for occasional extended stays at the farm, including full weeks when required.
• Valid New Zealand driver’s licence and confidence driving regularly for work.
• Legally authorised to work in New Zealand.
• Already based in Wellington or the surrounding area.

Salary and Benefits

• Salary of NZ$68,000 gross per annum, based on a 40-hour working week.
• Mileage reimbursement when using a personal vehicle for business travel, or access to a vehicle provided by the family when available.
• Hybrid role, with on-site support required once or twice a week.
• Opportunity to develop a long-term working relationship in a varied Personal Assistant role within a private household environment.