Job Title: EA/PA to the CEO
Location: Orange County, CA (1 company has 2 offices in Sacramento and in the north of California)
Salary: $140,000 per annum + benefits
Start Date: ASAP
Working Schedule: Full-time, to be defined, float between offices and the CEO’s private households and some hybrid work.
 
We are seeking a highly organized and detail-oriented Personal Assistant/Executive Assistant (PA/EA) to support a busy CEO in running his companies and organizing his personal schedule. It’s a position with no travel required, though experience with travel logistics is a plus.
 
Key Responsibilities:

• Meticulous calendar management: Act as the gatekeeper of the Principal’s time, ensuring every appointment and meeting is flawlessly scheduled.
• Operations support: Streamline day-to-day operations by identifying and implementing process improvements, helping the Principal manage both personal and professional tasks efficiently.
• Calendar, Email, and general management: Expertly manage these platforms, ensuring email responses are timely, documents are organized, and the Principal’s schedule flows seamlessly.
• Attention to detail: Review documents thoroughly, manage meeting minutes, ensure invoices are paid on time, and oversee routine tasks with precision.
• Process improvement: Use software to simplify workflows, optimize time management, and streamline the Principal’s operations.
• Database management: Create and maintain databases for partners, prospects, events, and solutions, ensuring data is easily accessible and well-organized.
• Virtual office management: Coordinate household staff and arrange travel bookings, leverage memberships, and find cost-saving solutions.
• Event planning support: Organise business retreats, and villa accommodations, and manage all associated logistics.

Ideal Candidate:

• Strong work ethic: Demonstrates dedication, reliability, and a commitment to excellence in all tasks.
• Minimum of 5 years of PA/EA experience, with at least 3 years of longevity in similar roles.
• Strong attention to detail and excellent organizational skills, able to manage both mundane and complex tasks with accuracy.
• Experience in operations support and problem-solving, with the ability to implement solutions that improve efficiency.
• Confident in creating and maintaining structured databases for contacts, partners, and events.
• Experience with event planning and travel logistics is highly beneficial.
• Able to handle a fast-paced virtual environment with discretion and confidentiality.
• Proactive mindset, always looking for ways to save time and optimize resources.
• Excellent communication skills, capable of liaising effectively with a variety of stakeholders.

Only candidates already based at a commutable distance from Orange County will be considered for this role.